Executive Assistant
(Ref: EA310524)
Blaina, Blaenau Gwent
£32,259

Job Description

About Us:

Tai Calon was established in 2010 as a not-for-profit housing association, with almost 6,000 homes we are the largest provider of affordable homes in Blaenau Gwent. Our focus is to deliver high levels of customer satisfaction in all aspects of the service that we offer. Part of that is to ensure our customers’ homes meet the Welsh Housing Quality Standards, and that is why since 2010 we have invested over £130 million in their homes.

We are proud to announce that we recently achieved our Great Place to Work certification, demonstrating our commitment to ensuring Tai Calon fosters a culture of trust, fairness, respect and camaraderie, making it a place colleagues truly want to work.

With more than 280 people trained and dedicated to their jobs, we are a big employer in the area, and we are looking for an Executive Assistant to join our team.


About You:

To be successful as an Executive Assistant, the ideal candidate will

  • Demonstrate integrity and support for our CALON values (Creativity, Authenticity, Learning, Ownership, and Not on you own)
  • Be a self-starter, driven, enthusiastic and customer-focused
  • Enjoy working under their own initiative
  • Have excellent people skills, be very personable and able to develop good working relationships.
  • Be able to network confidently and establish good operational relationships with target groups, potential partners and external stakeholders.
  • Be able to problem solve and make sound judgements of decisions when required.
  • Be able to demonstrate excellent written, verbal and presentation skills.
  • Be organised with excellent attention to detail to ensure effective work planning, prioritisation of workload and the meeting of deadlines.


Your Knowledge, Experience and Qualifications:

You will also need to have the following knowledge, experience and qualifications

  • Educated to degree level (or in the process of studying for a degree) OR qualified by experience through having undertaken similar roles.
  • Experience of undertaking research, analysing numerical data, and summarising findings
  • Experience in using Word & PowerPoint to produce professional reports and presentations.
  • Experience of Excel.


What you’ll be doing:

You will work closely with our Chief Executive and Executive Directors, in a high-profile and confidential environment, to support the successful delivery of our Vision, Mission, and CALON Values detailed within our corporate plan.

As an Executive Assistant, you will be a key point of contact for internal and external partners, and you will play an important role in coordinating meetings, events and various day-to-day activities, to ensure deadlines are met.

This is an exciting and varied role, where you will take ownership in

  • Being a point of contact for all relevant stakeholders, and dealing with enquiries, arranging meetings, and/or preparing correspondence if required.
  • Ensuring key contacts are kept in regular contact to ensure ongoing positive stakeholder engagement.
  • Undertaking research and collating findings to inform the development of ideas that support the delivery of the Mission within the Corporate Plan.
  • Project managing the Chief Executive projects.
  • Responsibility for events arrangements as required by the Chief Executive and Governance Manager (i.e. scheme openings, board stock tours, externally hosted meetings and events, board away day).
  • Being a key member of the governance team, provide support to the Governance Manager with research, and administration of governance processes (will include but not limited to collating and drafting of board and committee papers, decision time posting, minute taking, administration of board/committee appraisals, tenant elections, board recruitment, monitoring of Welsh Government data returns and maintaining the library of policies and procedures)
  • Depusiting for the Governance Manager and maintaining close working relationships with Board and Committee Members.
  • Arranging, collating, and ensuring the timely presentation of reports for the fortnightly Executive Team meetings, and then ensuring accurate minutes and matter-arising reports are prepared.
  • Keeping a general awareness of issues, atmosphere, morale etc. within the organisation and report any concerns to the Chief Executive.
  • Responsibility for the management of all budgets within the Chief Executive office.
  • Acting as the main point of contact for customer complaints that have been raised to the Chief Executive.


Contract Type:

Permanent


Working Pattern:

As an Executive Assistant, you will work 37 hours per week.

Your working pattern will be Monday to Friday (9:00 am to 5:00 pm), you will also be eligible for our Flexi Time scheme. The role will require occasional flexibility around working hours, to support meetings in the evenings, such as Board meetings.


Where You'll Be Working:

This role offers Hybrid Working, where you’ll be able to work from home.

For the days that you're in the office, we've got a bright, open and modern space for you to catch up with colleagues and work from. 

Tai Calon Office

Benefits:

In joining our team, you will access the following:

  • Flexi Time
  • Hybrid Working
  • Free on-site parking
  • 33 days of annual leave (including bank holidays)
  • Defined Contribution Pension Scheme
  • Occupational Sick Pay
  • Training and Development opportunities
  • A comprehensive range of company benefits, including a Cycle to Work scheme and access to HOP (Home of Perks) with a whole array of shopping discounts and cashback.
  • Free, confidential, 24/7 employee assistance programme (with access to flexible counselling)


Disability Confident Employer:

We are a disability-confident committed employer, and if you require any adjustments or support to be considered for this role, email our team at hradmin@taicalon.org or contact us on 0300 303 1717.

 

More Information:

If you'd like more information about this role, why not reach out to one of the team using the details below.

 

What happens next:

If this sounds like the role for you, we look forward to receiving your application. Here is what you can expect in the recruitment process with us

Shortlisting

  • We will review your application when the vacancy has closed.
  • On average it will take us around 5 working days to complete shortlisting, so if you don’t hear from us before then, please don’t worry
  • We will update you with the status of your application, so please make sure your contact details are correct (email address and phone number)

Interview

  • Our interviews typically take place at our offices in Blaina, Blaenau Gwent, and it is a great chance for you to see where you could be working in
  • Typically, you will spend between 45 minutes and 60 minutes with us, but this will of course depend on the role you’re interviewing for
  • We will do everything we can to make it a great experience, and we’ll share as much information on the process as we can in your invitation email
  • After your interview, we will let you know the outcome and how it went

Starting with Us

  • If you are successful in securing the role, we’ll be in contact to discuss your Offer of Employment in more detail, to make sure you have all the information you need
  • We will agree a start date with you and send all documentation to your email address via our digital signing platform
  • As part of your onboarding, we’ll complete a number of onboarding checks which may require you to provide documentation, these include obtaining Right to Work in the UK documents, two work or character based references, completing a DBS check (if applicable) and obtaining copies of any listed qualifications.
  • We will stay in touch with you throughout your Onboarding, and we will see you on your first day with us.

Closing date

31/05/2024

Apply

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